Privacy Policy

VDC.cloud Professional Services Ltd, a company registered in England and Wales (No. 07083154),

VDC.cloud Managed Services Ghana Ltd, a company registered in Ghana (No. CS287762018), a legal entity independent from the others,

VDC.cloud Professional Services Asia Pte. Ltd, a company registered in Singapore (UEN: 202106665H), a legal entity independent from the others, herein all mutually referred to as using the trading name "VDC.cloud" or "we" in their respective business regions have created this privacy statement ("Statement") in order to demonstrate our overall mutual firm commitment to the privacy of the details that you provide to us when using our website, our online services, as the data controller for the purposes of the GDPR (General Data Protection Regulations EU 2016/679), related UK legislation and related Singapore legislation.

Unless otherwise indicated all definitions in the Client Policy and the Learn Multi-Cloud Session Consultant Policy shall apply to this Statement. In this Statement, references to"you" and "your" are references to the User of https://vdc.cloud (the "Site(s)" under the same domain name) regardless of whether you are a Client or a Session Sales Consultant Presenter, or a Multi-Cloud Technical Consultant Trainer or other user. It applies to information we collect about Users of our Site and amongst other things, this Statement describes what personally identifiable information "Personal Information" we collect from you, how and when it is used, how we protect it and who has access to it. This Statement incorporates our Cookie Policy , the Terms of Service and the VDC.cloud Learn Multi-Cloud Session Consultant Policy and/or the Client Policy (where applicable) by this reference.

1.0 THIS POLICY

This Policy explains our processing of your personal data and your rights according to EU General Data Protection Regulation, UK data protection legislation and Singapore data protection legislation. We reserve the right to modify this Statement at any time without notice by posting the changes on this page.

1.1 WHAT INFORMATION IS COLLECTED?

a. Personal information you give us that is necessary for the use of VDC.cloud sites

VDC.cloud processes personal data as a necessary part of entering into and performing our contract with you, which is governed by our Terms and Conditions. As part of the process of using the Site and the Services, we require you to give us certain Personal Information which we need to provide our Service. Without this information we may not be able to fulfil our contract with you. This information includes:

Account information: to enable us to create an account for you on the Site. Depending on whether you register as a customer, student, sales presenter or trainer, this information can include your name, email, mobile number, and company name.

VDC.cloud Learn Multi-Cloud Session Consultant application details: so we can process your application to become a presenter/trainer. These details include your professional background, qualifications, your specialities, your profile picture, your resume, your agreement to the consultancy contract, your availability and your gender.

Communication history: to enable communication with other users of the website and with the VDC.cloud team, we store details about your communication history including user messages, requests you have made, and your interactions with the VDC.cloud team (including call recordings).

Booking history: to facilitate workshop and training bootcamps including information on booking requests, status of bookings, booking workshops and bootcamps, results of your set-up tests whilst using the virtual session space and recordings of your bookings (bookings include any available workshop and any available training bootcamp.)

Promotions you redeemed: we record details of referral codes shared, redeemed and other promotions you interact with to be able to apply rewards to your account.

b. Information we automatically collect from your use of VDC.cloud sites

We collect some information from all users of VDC.cloud sites regardless of whether you are registered with us as a customer or a Learn Multi-Cloud Session Consultant, to fulfil our contract with users and to enable our legitimate interests in providing VDC.cloud services.

Automatically tracked information includes Cookie information, your IP address, details of the device you use to access the Site, the pages you visit, and the actions taken, the times and dates of actions you take on our website, your interactions with our email, text and in-app messages, the source of your visit and/or previous webpage before visiting our Site, and your page response times.

c. Information we collect from third parties

We reserve the right, where permitted by law, to collect and use information on you from third party providers.

d. Financial information

We may require you to provide us with Financial Information to authorise or process payment and bill you or pay you for VDC.cloud Services such as - but not limited to - Desktop-as-a-Service (DaaS), workshops follow-up proof-of-concepts in your enterprise cloud environment, training bootcamps, payment info for VDC.cloud Learn Multi-Cloud Session Consultants and Desktop-as-a-Service (DaaS) subscribers. These details include for VDC.cloud Learn Multi-Cloud Session Consultants: your nominated bank account, your invoices and your payment history, and for customers your payment history and payment authorisation details necessary to onboard you with the different solutions advertised on the VDC.cloud sites and, discussed and tested during workshops and trainings.

When you book Services via the VDC.cloud Sites (if you are a Client) or when you receive payment for delivering Services via the VDC.cloud Sites (if you are a VDC.cloud Learn Multi-Cloud Session Consultant), we will pass your Financial or Personal Information to those third parties necessary to process your transactions with us, such as credit card companies, banks and our Open Banking connectivity suppliers.

The legal basis under GDPR by which we are permitted to process this information in this way is that it is necessary for the performance of a contract to which you are a party, or to take steps prior to entering into a contract with you or where we need to comply with a legal obligation.

This includes exchanging information with other companies and organisations for fraud protection and credit risk reduction. Except as provided above, we will not share Financial Information with third parties without your prior consent.

1.2 HOW IS THE INFORMATION USED?

The VDC.cloud Sites ask you to provide various types of Personal Information to enhance the quality of the Services we can provide to you and the more accurate the information you provide, the better we are able to respond to your requirements. Any Personal Information that is held with VDC.cloud shall be retained in accordance with the GDPR. VDC.cloud is the data controller in respect of all the Personal Information which VDC.cloud collects and receives about you when you use VDC.cloud Services.

a. Data processing to provide and improve VDC.cloud Services

We use your information primarily to fulfil our contract to provide you with the Services that you request, and related services (this includes providing this Site, website administration and security).

We run the following processes to fulfil our contract with you:

Enabling you to access VDC.cloud Sites and create an account
Enabling you to communicate with other users and receive updates from VDC.cloud about your account
Enabling bookings
Providing recordings
Enabling payments
Providing customer support
Providing photos and videos to create trust and enable better connections between users depending on the supplied VDC.cloud services

We also use your information to support our legitimate interests in developing the Site and the Services. These processes include:

To aid the technical administration of the Site
To ensure quality of service
To better understand how the Site is functioning for Users to inform our product development
To draw conclusions upon demographic information
Preventing fraud, spam and abusive or inappropriate behaviour
Fulfilling our safeguarding and legal obligations

You acknowledge that your Personal Information may be used by VDC.cloud to contact you by phone, electronic mail or via video calling, when necessary, in connection with the Services requested by you on the Site

b. Data processing to provide, tailor and improve our marketing activities

We also use your information to support our legitimate interests in marketing our Site and the Services. These processes include:

Marketing activities to promote our services to registered users. These communications may be personalised to you and your interactions with the Site and can be delivered by email, social media advertising and other digital marketing channels
Notifying you about upcoming promotions, Referral Discount Codes, services or customer surveys
Undertaking impact reporting to understand the efficacy of our Services
Undertaking research to better understand our customers interests
Analysing your interactions to improve the efficiency of our marketing activities

c. Direct marketing

From time to time, VDC.cloud may contact you by telephone (which may be recorded for quality assurance purposes), via video calling (which may be recorded for quality assurance purposes) or by electronic mail, with information or offers relating directly to the Site and the Services.

When you register on the Site, you accept that your contact information may be used by VDC.cloud for direct marketing purposes relating directly to the Site and the Services.

Upon registration, you will immediately receive a welcome email which you cannot opt out of receiving, however, once this initial email has been received, you will be given an opportunity to unsubscribe i.e. opt-out, in every marketing e-mail that we send you thereafter.

Depending on your decision not to opt-out of receiving marketing communications from VDC.cloud, VDC.cloud may contact you by telephone (which may be recorded for quality assurance purposes), via video calling (which may be recorded for quality assurance purposes) or by electronic mail with information or offers regarding products (and services) such as discounts, exclusive offers or information.

Opting out: If you do not wish to be contacted by VDC.cloud in respect of future marketing communications, in the case of our own promotional communications please contact VDC.cloud by sending an email to marketing@vdc.cloud with "UNSUBSCRIBE REQUEST" or similar statement in the subject line.

d. Third party direct marketing

If you have given your consent when submitting your information on the VDC.cloud Sites for your Personal Information to be provided to specific categories of third parties (other than VDC.cloud), or for VDC.cloud to send you marketing communications relating to products and services from third parties, then we/they may contact you by post, telephone (which may be recorded for quality assurance purposes) or email with information or offers regarding their products and services.

Opting out: If you decide to withdraw your consent to receive communications from or regarding third party goods and services, please follow the unsubscribe link in the email, or email marketing@vdc.cloud with the subject line “THIRD PARTY UNSUBSCRIBE REQUEST” or similar.

Please note that our systems may take a little time to fully register your opt-out, so if you continue to receive emails in the forty-eight (48) hours after making changes, please accept our apologies and ignore them.

e. The legal grounds under GDPR for processing your personal data described above are as follows.

It is necessary for the performance of a contract to which you are a party, or to take steps prior to entering a contract with you, for us to provide you with our products and services. Where we require information from you for these purposes, we have set out above which information it is necessary for us to process, without which we will be unable to provide you with our services. It is necessary for the purposes of our legitimate interests, such as fraud prevention, maintaining quality of service, error detection and cybersecurity, except where our interests are overridden by the interests, rights, or freedoms of affected individuals (such as you). To determine this, we shall consider several factors, such as what you were told at the time you provided your data, what your expectations are about the processing of the data, the nature of the data, and the impact of the processing on you.

Learn Multi-Cloud online services: We video record and archive workshop and training sessions to protect the integrity of our sessions and improve our services over time.

SWAPP (Secure WebApp) online services: SWAPP is delivered to each subscriber company with the ability to video record and archive sessions depending on the subscriber requirements. Each subscriber company is to ultimately be responsible for managing when any session needs to be recorded and archived. SWAPP online services are also connected to secure technology partner-controlled services to enable connectivity into different Open Banking networks and Identity & Anti-Money laundering verification network services.

You have given VDC.cloud explicit opt-in consent to the processing of your personal data for one or more specific purposes, namely where you have given us consent to receive electronic Direct Marketing by us and/or by third parties as described in this notice.

Where we need to comply with a legal obligation, or in rare circumstances:
Where we need to protect your interests (or someone else's interests); and/or
Where it is needed in the public interest or for official purposes

2.0 WHO ELSE HAS ACCESS TO THIS INFORMATION?

a. Other users on the VDC.cloud site

Your Personal Information may also be viewed by consultants hired under consultancy agreements and technology partners (where you are a client) or by a client or a Learn Multi-Cloud Session Consultant (where you are a VDC.cloud Learn Multi-Cloud Session Consultant yourself) for the sole purposes of enabling VDC.cloud to deliver cloud-focused services direct to you.

If you as a client make a request for Services via a VDC.cloud Site, your Personal Information will be shared with the assigned VDC.cloud staff to deliver the Services or to follow up on any enquiry. Such details may include: first name and initial of surname, the contents of your message, and the subject and level you requested.

If you as a user send a message to another user on the Site, you acknowledge that VDC.cloud may monitor the content of your message to fulfil our safeguarding obligations and to protect our legitimate interests.

b. Third party companies and service providers

We use a variety of third-party companies to provide the services and we may need to pass some Personal Information to these third parties. If we pass Personal Information to third parties, we minimise as far as possible what Personal Information is shared. The categories of third-party providers we share personal data with include:

Analytics providers
Sponsors of workshops
Sponsors of training bootcamps
Payment providers
Communications platforms for email, text and in-app communications
Marketing platforms
Business operations tools
Identity verification tools
Surveys and research providers
Accounting and finance platforms
Customer support platforms

c. Disclosure of your personal information and financial information in compliance with laws

You should be aware that we may release your Personal Information or Financial Information when we believe it is necessary to comply with laws or regulations, to assist law enforcement, to enforce the terms under which you transacted with VDC.cloud, or to protect the rights, property or safety of VDC.cloud, Site Users or others.

d. Transfer of your personal information and financial information outside of the UK & Singapore

We may transfer personal data to entities outside of the UK, outside of Singapore, including in the United States of America, which countries may not have data protection laws as strict as those in the UK especially. Where we transfer your information outside of the locations as mentioned above, we will either undertake an assessment of the level of protection considering the circumstances surrounding the transfer or:

Only transfer it to a country with privacy laws that give the same protection as the UK and Singapore; or
Ensure we have an agreement in place with the recipient under which they are under a duty to protect your data to the same standards as those in place in the UK; or Transfer it to US organisations that are signed up to the EU-US Privacy Shield scheme; or We will make sure that any transfers are not repetitive and only limited to the minimum amount of information possible. In certain circumstances we may need to seek your consent unless there is an overriding legal need to transfer the information; and In all cases where your information is transferred outside the UK, you have a right to contact us for information on the measures we have put in place.

e. Other sites/third party vendors and their privacy policies and cookie policies

This Site may contain links to other websites. VDC.cloud is not responsible for the privacy practices or the content of such websites or for the privacy policies, cookie policies and practices of other third parties, and so you should be careful to read and understand those website policies independently.

3.0 HOW DO WE PROTECT YOUR INFORMATION?

The privacy and protection of your Personal Information is important to us. You acknowledge that email messages sent over the internet are not encrypted and are not secure. Despite efforts to protect your Personal Information, we cannot ensure or warrant the security of any information you transmit to us, or to or from our online Services. You accept that VDC.cloud cannot be held liable for any breaches of confidentiality that may occur because of the use of email. If there is any sensitive or confidential information which you do not wish to communicate by email, please contact VDC.cloud by telephone or post to arrange an alternative method of communication. You transmit all such information at your own risk. However, once we receive your transmission, we use our best efforts to ensure its security on our systems.

The Site has security measures in place to protect the loss, misuse and alteration of the information under our control. We use 128-bit industry standard Secure Server Software (SSL) for your transactions with us. It encrypts all your Personal Information, including credit card number, name, and address, so that it cannot be read as the information travels over the Internet.

4.0 COOKIES

For information about cookies and how they are used on this website, visit our Cookie Policy.

5.0 COMPLAINTS OR QUERIES

VDC.cloud tries to meet the highest standards when collecting and using Personal Information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

This Statement does not provide exhaustive detail of all aspects of VDC.cloud's collection and use of Personal Information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the UK data protection regulator, the Information Commissioner"s Office. Further details can be found at ico.org.uk or +44(0)303 123 1113. Or, for Asia region, get in touch with the Personal Data Protection Commission. Further details can be found at pdpc.gov.sg or +65 6377 3131.

6.0 HOW LONG DO WE KEEP YOUR INFORMATION FOR?

We will retain your personal data for different periods depending on the service you have chosen to use us for, which may be a longer period than that for which we need to hold your data to provide those services, i.e., where we are under regulatory or statutory duties to hold your data for a longer period. Data will be held by us for the period necessary to meet the purposes for which we initially collected the information.

By default, we retain personal data for six years after you have last been active on the Site. This is to allow you to continue to use your VDC.cloud account for the duration of the average lifecycle of an VDC.cloud user.

After that period has passed, or after you request us to delete your data (whichever is earlier) we will delete your personal data except where we have specific reason which means we need to keep it for longer.

Records that you have shared publicly or have shared with another user, for example reviews you leave, messages you send and bookings you make, may remain on the Site after your personal information has been deleted but will no longer have identifying information which links them to you associated with them.

We may retain records where necessary to fulfil our regulatory or statutory duties.

7.0 ACCESS TO AND RECTIFIATION OF PERSONAL INFORMATION

VDC.cloud tries to be as open as it can be in terms of giving people access to their Personal Information. Individuals can find out if we hold any Personal Information by making a “subject access request”, normally free of charge, under the data protection legislation. If we do hold information about you we will let you have a copy of that information unless a legal exception applies, in which case we will inform you of this at the time. You also have the right to request that information we hold about you which may be incorrect, incomplete, or which has been changed since you first told us, is updated or removed.

To make a request to exercise either of these rights, please either put the request in writing addressing it to the address provided below or email us your request to marketing@vdc.cloud with the subject line “Subject Access Request”.

8.0 MOVING YOUR PERSONAL INFORMATION

In the event that we process your data by automated means where you have either provided us with consent for us to use your information or where we used the information to perform a contract with you, you have the right to request that we send to you or to another organisation, an electronic copy of the personal data we hold about you in a structured, commonly used and machine-readable format, for example when you are dealing with a different service provider. If you would like us to provide you, move, copy, or transfer your information in this manner, please let us know by email to marketing@vdc.cloud . We will respond to you within one month after assessing whether or not this is possible, taking into account the technical compatibility with the other organisation in question.

9.0 DELETION OF YOUR PERSONAL INFORMATION

You can ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where you have withdrawn consent for us to process it (as explained below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

To request that we delete your personal data please send an email with the subject line "Personal data deletion" to marketing@vdc.cloud .

10.0 HOW CAN YOU WITHDRAW CONSENT TO OUR PROCESSING YOUR PERSONAL INFORMATION

You have the right at any time to withdraw any explicit consent you have given us to process your personal data. Please note if you withdraw your consent, it will not affect the lawfulness of any processing of your personal data we have carried out before you withdrew your consent. Should you wish to do so you can change your consent preferences at any time. To withdraw your consent for us to send your Third-Party Promotions change your preferences on your account settings and/or by contacting us at marketing@vdc.cloud .

11.0 HOW CAN YOU RESTRICT OR OBJECT TO OUR PROCESSING YOUR PERSONAL INFORMATION

You can ask us to suspend the way in which we are using your information in certain scenarios, or object to our processing your data where we are relying on a legitimate interest ground (or those of a third party) and you feel it impacts on your fundamental rights and freedoms, or where we are processing your personal data for direct marketing purposes. In some cases where you object, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Please note that if you want us to restrict or stop processing your data this may impact on our ability to provide our services. Depending on the extent of your request we may be unable to continue providing you with our service.

Any queries or concerns about the way in which your data is being used can be sent to marketing@vdc.cloud .

12.0 HOW TO CONTACT US AND REQUEST INFORMATION

Requests for information about our Statement can be emailed to marketing@vdc.cloud or requested in writing to:

United Kingdom, Rest of Europe, Middle East, Africa, USA & Canada:

VDC.cloud Professional Services Ltd
The Stanley Building
7 Pancras Square
London
N1C 4AG
United Kingdom

Rest of the World:

VDC.cloud Professional Services Asia Pte. Ltd.
24 Raffles Place
#10-05 Clifford Centre
Singapore
048621

We keep our Statement under regular review. This Statement was last updated on 17th February 2022.