Cloud Consultancy Contractor Expense Policy

1. General Policy Statement

VDC.cloud aims to foster transparent and fair practices in all consultancy engagements while ensuring cost-efficiency for both clients and contractors.

2. Remote Work Expense Policy

Contractors working remotely are expected to cover their own operational and incidental expenses. This includes but is not limited to:

• Internet connectivity
• Personal computing equipment
• Home office supplies
• Meals and refreshments

These expenses will not be reimbursed by VDC.cloud or the client unless explicitly stated in a project-specific agreement.

3. On-Site Work Expense Policy

In cases where a contractor is required to work on-site at a client location, VDC.cloud may facilitate reimbursement for reasonable and pre-approved business expenses, subject to end-client approval.

Eligible reimbursable expenses may include:

• Transportation (train, mileage, flights where necessary)
• Accommodation (if overnight stay is required)
• Meals (within reasonable daily limits)

4. Reimbursement Conditions

All reimbursable expenses must:

• Be pre-approved in writing by VDC.cloud and the end-client
• Be supported with itemised receipts or invoices
• Be submitted for reimbursement within 30 days of the expense date

5. Submission Process

Contractors must:

• Submit a summary of incurred expenses using the VDC.cloud expense form
• Attach all supporting receipts
• Email the completed form to the accounting team for processing.

6. Non-Reimbursable Items

The following will not be reimbursed under any circumstances:

• Alcoholic beverages
• Fines or penalties (e.g., parking tickets)
• Personal expenses unrelated to client work
• First-class or luxury transport and accommodation

7. Policy Enforcement

Failure to comply with this policy may result in non-payment of submitted claims. Repeated or intentional violations may lead to termination of the contractor’s engagement.

8. Questions and Clarifications

For further clarification on this policy or to request approval for specific expenses, please contact (depending on your location):

Operations Team – VDC.cloud

• VDC.cloud Professional Services Ltd (London, United Kingdom)
• VDC.cloud Professional Services Asia Pte. Ltd. (Singapore)

Submit a policy enquiry: Policy Enquiry

Website: https://vdc.cloud